1.1 The number of positions and method of selection of members who are on full‑time time release for Federation duties shall be in accordance with the Unit’s Constitution and Bylaws.

1.2 An office shall be established and maintained as approved by the District Council on the recommendation of the Unit Executive.

2.1 Appointments of members to time‑release positions shall be the responsibility of the Unit President subject to the following limitations and understandings.

2.2 The intention is to appoint the candidate who is judged to be most able to fulfill the expectation proper hiring process, to include:

1. notification of the posting, including the terms of reference and the application procedures, being sent in a timely manner to all work locations;
2. an interview team composed of the President, the Vice‑President and the Chief Negotiator of District 19‑Peel Teachers’ Bargaining Unit, plus three (3) Branch Presidents selected (excepting any declared conflict of interest) from a pool of six (6) who shall be elected at the October District Council Meeting;
3. a commitment to validate the employment history, and leadership experiences, and accomplishments presented by the applicants;
4. complete compliance with all legislation related to fair hiring practices, such as the Employment Equity legislation, and the Freedom of Information and Privacy legislation;
5. an interview which should take place in January and, where possible, the most recent occupant of the position shall act as a resource to the interview team.

2.3 Beginning in the second year, a review process shall take place, as a result of which the incumbent can be recommended for a further two years.  All future biannual reviews shall result in the opening of the position to all applicants who are members in good standing of District 19‑Peel OSSTF.  The review process shall:

1. include the selection of a review committee composed of the President or the Vice‑President, the Chief Negotiator, a member of District Council (to be selected by lot from a pool elected at the October meeting) and a member chosen by lot from each of the incumbent’s committee(s);
2. follow the formalized process; (The Constitution Committee in co‑operation will design a process for each position with the Benefits Information Officer and the Staff Allocation Officer.)
3. ordinarily take place by the end of December of the review year.

2.4 Should a decision of the Unit Executive pursuant to Section 2.3 involve a new hiring or a promotion, the decision to hire or promote shall be based on a proper hiring or promotion process, the process to include:

1. reasonable notification of the availability of, the terms of reference, and the application procedures for the position being given to the Peel community in a timely manner;
2. an interview process involving an interview team composed in a manner that ensures competence, objectivity, and fairness in making such selections;
3. as a goal, the intention to appoint the candidate who is judged to be most able to fulfill the expectations for the position;
4. a commitment to validate in an appropriate manner, the employment history and claims of acquired skills presented by the applicants on behalf of their candidacies;
5. complete compliance with all legislation related to fair hiring practices, and the Freedom of Information and Privacy legislation.

3.1 All personal information related to the members of the Unit in the possession of the Unit shall be treated in strict accordance with the provisions of the Freedom of Information and Privacy Act, and all other pertinent Acts and Regulations that are in force at any given time.

3.2 Further to the requirements set out in Section 3.1 it is understood that all such information shall be generated and used for demonstrably legitimate OSSTF business.

4.1 Budget Administration

1. The annual budget presented for approval at the Annual General Meeting pursuant to Bylaw 14, Section 14.1.1, shall include a Contingency budget line with sufficient funds assigned to that line to provide for a reasonable level of unplanned expenditures that may be considered to be necessary or sufficiently worthy to be proceeded with during the course of a given Federation year.
2. Approval of expenditures not included in the Unit’s approved budget and that require funds from the Contingency Line to be accommodated, shall require, in addition to the approval of the relevant Spending Authority, the approval of the District Council to transfer the required funds from the Contingency Line to the budget line appropriate to the activity.
3. The annual budget approved at the Annual General Meeting, the essence of which normally shall have had the prior endorsement of the Unit Executive and the District Council, shall be understood to be the financial plan by which the Unit will manage its affairs for the fiscal year.
4. No adjustments will be made to the budget lines through the process of transferring funds from one line to another, unless decided otherwise by the District Council pursuant to Bylaw 14, Section 14.1.3 and/or Procedure 4, Section 4.1.2.
5. Spending Authorities may authorize expenditures related to their portfolio(s) where such expenditures have been budgeted for and have been included in the budget approved at the Annual General Meeting. All Spending Authorities are to provide as complete a breakdown as possible, including a breakdown of estimated costs in submitting budget proposals for those areas of Federation activity for which they are responsible.  Unless an expenditure in excess of $500.00 has been fully and clearly listed as a proposed item of expense in an approved budget, the Spending Authority shall be required to obtain the prior approval of the Unit Executive before authorizing the expenditure.
6. Should the Unit become aware of the possibility of a significant shortfall in the anticipated revenue on which the budget was based, the issue of accommodating the shortfall shall be referred to the District Council.
7. Should the District President become aware of circumstances that require immediate financial assistance of up to $750.00 per instance to deal with tragic circumstances that have befallen a member, the President may, upon majority approval of the District Executive, authorize payment to be taken from the contingency fund.  Such expenditure without having to provide details of the tragedy, shall reported to the next District Council by the Treasurer.
8. The annual budget presented for approval at the Annual General Meeting pursuant to Bylaw 14 shall include a President’s Honorarium line with sufficient funds assigned to provide the difference between a Teacher’s category 4 maximum salary and a Co-ordinator’s top salary as per the Collective Agreement.
9. The annual budget presented for approval at the Annual General Meeting pursuant to Bylaw 14 shall include honoraria equivalent to the current headship’s allowance under the collective agreement to each of the following time-release officers on top of their current salary:  Vice President, Chief Negotiator, Benefits & Retirement Councillor, Health & Safety Officer and Joint Staffing Chair.

4.2 Accounting Practices

1. It shall be the accounting practice of the Unit, for the purposes of the Unit’s annual audit, to charge fully 100% of all expenditures, including expenditures for furniture and equipment that are made in a given fiscal year and that were included in the Unit’s budget approved at the Annual General Meeting, or subsequently approved by the District Council as an amendment to the Budget, as an expenditure in that fiscal year.
2. Notwithstanding Section 4.2.1, it is understood that should the Unit undertake large financial obligations such as are associated with the purchase of a building, land, or a major renovation, in addition to the special and separate approvals required, the appropriate and proper accounting procedures will apply, including the procedure of depreciating the value of the asset over time.

4.3 Security of Funds

1. The Unit shall establish and maintain an account(s) in an established and reputable financial institution(s) in which funds on deposit are protected and guaranteed as set out by the Canadian Deposit Insurance Corporation (CDIC).
2. The number and type of accounts as described in Section 4.3.1 shall be such that the Unit’s funds are:
   1. with respect to the amount on deposit, not exposed to unreasonable risk beyond the level of protection provided by the CDIC;
   2. accessible in that the Unit can have access to those funds without undue delay or excessive financial penalty; and
   3. secure in that the funds, and any minimum rate of return to be realized, are guaranteed by the financial institution holding the account(s)
      
3. Annually, before September 30, of each Federation year, the Treasurer shall provide the Unit Executive with a Unit Banking Information Statement which lists the disposition of all of the Unit’s liquid assets being held on deposit in a chequing account, in savings account(s), or any other deposit or financial instrument (e.g. fixed-term deposits, GIC’s, and/or Treasury Bills) as of September 1.  The summary is to include rates of returns if applicable, and any other information pertinent to the operation of the accounts.  For reasons of security actual account numbers will not be listed.
4. The approval of the Unit Executive shall be required to establish new accounts, to close an existing account, to change in some significant way existing accounts or instruments, or to significantly proceed beyond the established guideline of acceptable risk exposure previously approved in all instances where the heightened risk is expected to be for more than ten working days.

4.4 Reserve Fund

1. The Unit shall maintain a Reserve Fund and Building Reserve Fund to provide reserve financial resources that can be made available to the Unit above and beyond the estimate of revenues expected and the expenditures planned in the budget approved at the Annual General Meeting each year.  The amount of the Reserve Funds shall be reviewed and established for the subsequent fiscal year at the June meeting of the District Council.
2. The annual budget shall also include a Building Reserve line to be used for major repairs that are common to the building and part of the Joint
   Venture agreement with the Partner Owners of 6435 Edwards Blvd.
3. All spending decisions shall be suspended or deferred immediately should it be known that, regardless of the reason, a continuation of the current rate of expenditures, including those that are consistent with the Unit’s approved budget, will cause the Unit to necessarily require the use of the Reserve Fund to pay its debts.  In such a situation, the matter shall be referred promptly to the District Council for the appropriate decisions and directions with respect to financing the shortfall through the use of the Reserve Fund or otherwise.
4. Any decision to finance Federation activities by borrowing the necessary funds, regardless of the terms of the borrowing, or the reasons for undertaking such a course of action, shall require the approval of the District Council.

4.5 Restricted Funds Account

1. The Unit Executive shall establish and maintain a designated segregated account in which an amount equal to or greater than the amount established for the Reserve Fund, pursuant to Section 4.4.1, is held on deposit.
2. The segregated fund established in Section 4.5.1 shall not be used to finance Federation activities without the approval of the Unit Executive when such use would reduce the amount on deposit below a level equal to the level specified for the Reserve Fund.
3. With prior approval, the Unit Executive shall determine if the use of these funds also constitutes a use of Reserve Funds as defined in Section 4.4, or not.  Should the Unit Executive determine that the use of these funds does constitute an intrusion into the Reserve Fund, the Unit Executive shall either disallow the proposed use of the funds or refer the issue to the District Council where Sections 4.4.1, 4.4.2, 4.4.3, and 4.4.4 shall apply.

4.6 Inventory

1. The Unit shall maintain an inventory of all furniture and equipment owned or leased by the Unit in the course of operating the Unit’s office facility.  The inventory records shall be adequate for the purpose of satisfying the needs of:
   1. the Unit’s external auditor;
   2. the Expenditures Monitoring Committee;
   3. the Peel Regional Police in instances of vandalism and/or theft; and
   4. the Unit’s insurance company who is liable for such furniture and equipment in instances of damage and/or loss.

4.7 Ethical Practices and Standards

1. It shall be an expectation of the Unit that in all its business dealings, both of a financial or operational nature, the Unit shall make all reasonable efforts to ensure that the Unit only does business with individuals, companies, and institutions that engage in ethical business practices and are committed to fair labour relations with respect to their own employees.

The provisions of this procedure apply to all members of the Unit Executive, and any member who is appointed by the Unit Executive or the District Council to a Unit Officer position pursuant to the Constitution, Article 7, Sections 7.7.1, 7.7.4, 7.7.5 and 7.8.3.

5.1 Hotel Accommodations

1. Unit Officers who are required by their office to attend Federation meetings, workshops, and conferences organized by the Provincial Office and that necessitate hotel/motel accommodation shall be entitled to single room accommodation should they wish it.  Where such accommodation is not paid for by the Provincial Office, the additional costs for the single room accommodation shall be borne by the Unit.
2. Notwithstanding Section 5.1.1, when Unit Officers attend Federation meetings, workshops and conferences as part of a District 19‑Peel group or delegation, the Unit Officers shall normally limit their entitlements regarding accommodation to that provided for all members of the group or delegation.  In such cases any member who wishes single room accommodation shall pay the additional costs incurred by that request.
3. In instances where the guidelines for room accommodations for Unit Officers set out in Section 5.1.1 and 5.1.2 are not clearly applicable, or where there is disagreement regarding their applicability and/or interpretation, the question of entitlement and responsibility for payment shall be referred, in advance, to the Unit President for adjudication and a decision, and when the Unit President is involved in the disagreement, to the Unit Executive for adjudication and a decision.

5.2 Association Memberships

1. A Unit Officer may claim reimbursement for or may request the direct payment of required association membership fees for the proper discharge of his/her Federation responsibilities associated with that Officer’s position.
2. Any dispute regarding the legitimacy of any expense claim related to association membership fees shall be referred to the District Council for adjudication and a decision.

5.3 Personal Organizers/Agendas

1. A member elected or appointed to a Unit Officer position for the first time is entitled, on a one-time only basis, to a personal organizer or agenda, the cost to be borne by the Unit to a maximum of $75.00.  Subsequently, the Unit Officer is entitled annually to replacement inserts or an alternate organizer/agenda to a maximum value of $25.00.

5.4 Special Occasion Luncheons and Dinners

1. Procedure 5, Section 5.4.3 sets out a ‘reasonable costs’ guideline applicable to an individual member claiming the cost of a meal(s), without providing  any specific details regarding what constitutes ‘reasonable costs’.  The omission is intentional in Procedure 6, in anticipation of the stipulations set out below for the guidance of Unit Officers who frequently, in relation to such matters, are acting as a Spending Authority and/or a Signing Authority.
2. The Unit Officer, as a Spending Authority, is entitled and expected to make a distinction between those occasions when the meal that a member or a group of members is entitled to is a routine occasion or a special occasion.  The distinction of course translates into a determination of what is a reasonable cost that can be claimed for the meal in each instance.  The intent in making such a judgment is to ensure that costs incurred are appropriate to the occasion and that members are treated fairly, reasonably, and appropriately in recognizing adequately the service they have rendered, and at the same time to ensure that excesses are avoided and that a proper stewardship is exercised in administering Federation funds.
3. As a general guide Spending Authorities should observe the following amounts as maximums:
   1. Regular Occasion Lunch        $25.00
   2. Special Occasion Lunch         $40.00
   3. Regular Occasion Dinner       $50.00
   4. Special Occasion Dinner        $60.00
4. A ‘special occasion’ lunch or dinner will be approved by the Unit Executive prior to the occasion.  All other meals shall be considered to be ‘Regular’.

6.1 An individual engaged in conducting authorized Federation business will be eligible to be reimbursed for those expenses arising from that activity where such expenses are approved by the Spending Authority responsible.

6.2 District guidelines for expense claims shall normally be consistent with Provincial OSSTF guidelines, and shall vary only when the District context make it appropriate for such a variance to occur.  All such cases shall be stipulated in this Procedure.

6.3 No expenses should be claimed that are legitimate costs and the responsibility of another group or agency, e.g. Provincial OSSTF, the Ministry of Education and Training, or the Peel District School Board.

6.4 Expenses are to be claimed by submitting a properly completed and signed expense claim form.  Unless otherwise indicated, all of the expenses outlined below must be accompanied by original receipts.  Generally, credit card receipts alone are not considered to be sufficient documentation to support an expense claim.  Cash register printouts provide more detail and should accompany credit card receipts.

6.5 The following expenses may be claimed:

1. Travel
   1. Automobile
      1. Automobile expenses are reimbursed at the rate of 45 cents per kilometre for single or 50 cents per kilometre for carpooling (i.e., more than one member traveling in the same vehicle).  Normally such travel expenses are incurred traveling from a member’s place of work to and from a meeting related to OSSTF business, but not always.  It is the "extra" travel caused by the Federation activity that may be claimed.
      2. Travel expenses cannot be claimed for attendance at the Annual General Meeting and the Annual District Dinner.
      3. When considerable distance is involved, a claim for automobile travel expenses cannot exceed the cost of travel by (economy class) air, except in cases such as car-pooling where such arrangements are more economical than travel by air.
      4. In all instances, receipts for meterage for automobile travel are not required.
   2. Taxi
      1. Taxi charges are allowable where necessary.
      2. Receipts should be provided in support of all claims.
   3. Other
      1. Other forms of transportation (e.g. airplane, rail, bus, car rental) considered preferable or necessary in a given situation should receive approval in advance from the appropriate Spending Authority or Unit Executive, and will be considered on a case-by-case basis.
2. Meals
   1. If a member is engaged in OSSTF business beyond the supper hour, (normally considered to be 6:00 p.m.), the Unit will reimburse reasonable costs of a meal upon submission of proper documentation.  The documentation must list the names of those served.  As indicated, credit card receipts are often insufficient documentation because they lack full detail.  Gratuities for meals are to be claimed with the meal and are considered to be part of the total submitted within the "reasonable costs" guideline.  Wherever meals are "laid‑on" as part of an OSSTF activity, no separate meal claim may be made.
   2. Further to 6.5.2.1, the Unit will reimburse the costs of any meals where it is deemed by the appropriate Spending Authority that incurring the costs of a meal(s) was appropriate in conducting the Unit's business.
3. Accommodation
   1. When required, moderation should guide selection of standard hotel/motel accommodation that is normally available in the range of $80.00 to $90.00 per night.  When required, accommodation for committee meetings is usually arranged by the Provincial Office or the District Office.
   2. Reasonable tips for bellhop services may be claimed.  No receipts are required.
4. Parking
   1. Parking may be claimed where necessary.
5. Baby Sitting/Child Care
   1. A member may claim child care expenses incurred as a direct result of attending to Federation duties related to District Committees, District Council or the Unit Executive.
6. Other Expenses
   1. A member may claim, subject to the approval of the appropriate Spending Authority, expenses other than those set out explicitly in this Procedure, if these expenses are incurred as a result of the member's involvement in the Unit’s matters.

6.6 Automobile expense rates, expressed as an amount per kilometre and maximum costs for meals (breakfast, lunch, dinner) will be reviewed from time to time by the Unit Executive.  The Unit Executive will be responsible for recommending appropriate changes in such rates for approval by the District Council.

7.1 It is the purpose of this procedure to set out criteria that will indicate when it is appropriate and when it is not appropriate to expend Federation funds or to collect funds through voluntary donations from members, in support of specific causes quite apart from the financing of regular Federation business.  Further, this procedure is intended to set out guidelines for the collecting and expending of such funds once a decision is taken to do so.

7.2 Unless stated specifically and otherwise elsewhere in this procedure, the approval of the District Council or the members at a Unit General Business Meeting shall be required for the expenditure of any Federation funds for any purpose not directly related to conducting Federation business and provided for in the approved annual budget.

7.3 All funds collected as voluntary donations from members shall be expended in strict accordance with the purposes stated to the members at the time the funds were solicited.  In any instance where for some reason this is not possible, in whole or in part, the question of the disposition of such funds shall be referred to the District Council for a decision.

7.4 The Teachers’ Bargaining Unit of District 19‑Peel shall not endorse or sponsor a campaign for the collection of funds for any non-Federation charitable organization or cause, nor shall Branch Presidents, in their role as Branch Presidents, be asked to organize such collections in their Branches, with the sole exception of the annual United Way employee campaign conducted for the Region of Peel

7.5 United Way Campaign

1. The Teachers’ Bargaining Unit District 19‑Peel endorses the annual United Way employee campaign.  Branch Presidents are encouraged to work in cooperation with the Principal to appoint a United Way representative in their school.
2. The Unit Executive shall have the authority to approve if requested, a reasonable sum of money to fund the organizational efforts of the United Way Campaign conducted annually by the Peel District School Board.
3. Any further contributions of time beyond that called for in Section 7.5.1, and of funds beyond that called for in Section 7.5.2 shall require the approval of the District Council.

7.6 Striking Colleagues Support Fund

1. From time to time, other districts in the Province are compelled to resort to sanctions in negotiating a collective agreement, and in some cases a withdrawal of services and a loss of salary is involved.  It is usually highly appropriate for District 19‑Peel, along with all other Districts, to offer financial support to those striking colleagues.  The money for this support can come from regular District funds, or from donations from the members of District 19‑Peel for this expressed purpose, or from a blend of the two sources.
2. The District Council will approve all initiatives by the District to solicit funds for the support of Districts that are, have been, or may be involved in a strike.
3. The District Council shall approve all disbursements of the funds collected with due consideration of, among other factors:
   1. numbers of Districts known to be eligible or likely to be eligible for such support;
   2. number of members in each of those eligible Districts; and
   3. numbers of days involved in the strike, if that can be determined or estimated, for those eligible Districts.
4. A general guideline of $5.00 per member in a District that is exercising a full withdrawal of services, will be used as the basis for an initial donation from District 19‑Peel to support that district.  The actual amount and any decision for further donations shall be based on a consideration of funds available, District size, length of time into the strike, support from other sources, and any other factor that in the opinion of the District Council is relevant.  For Districts on a lesser sanction (e.g. ‘work to rule’), a lesser amount, also subject to the same consideration of relevant factors as indicated above, may be set by Council (either as a per member amount or a total amount).
5. The District Council will receive a report on the status of the fund at the regular monthly meeting of Council, while any monies remain undisbursed, unless Council directs otherwise.
6. The District Council may direct that monies remaining in the fund be frozen at the existing level (i.e. no further disbursements to be considered until, by Council motion, the process of dispensing funds is reactivated), with the need for periodic reporting thereby being suspended.
7. The District Council may direct that undisbursed funds be held over, in effect in reserve, to the next budget year.  This process of holding over from year to year may be continued indefinitely, particularly when a significant amount is involved.
8. When lesser amounts are involved, and in recognition of transfers to the fund from the General Account’s Contingency budget line (598) or from the Strike Fund Line (577) that may have occurred, the District Council may direct that the remaining amount be transferred to Contingency, and/or at the end of a fiscal year, to retained earnings.
9. Under no circumstances should donated funds in amounts more than $100.00 in excess of the amount contributed from District 19‑Peel’s general funds be transferred to the District’s General Account or to retained earnings.

8.1 Appendix ‘A-1’ to this procedure is the Terms of Reference for the Benefits Information Committee as approved by the November meeting of District Council.

9.1 Appendix ‘A-2’ to this procedure are the Terms of Reference for the Teachers’ Bargaining Unit’s Collective Bargaining Committee as approved by the November meeting of District Council.

10.1 Appendix ‘A-3’ to this procedure is the Terms of Reference for the Communications Committee as approved by the November meeting of District Council.

11.1 Appendix ‘A-4’ to this procedure is the Terms of Reference for the Educational Services/Professional Development Committee as approved by the November meeting of District Council.

12.1 Appendix ‘A-5’ to this procedure is the Terms of Reference for the Excellence in Education Committee as approved by the November meeting of District Council.

13.1 Appendix ‘A-6’ to this procedure is the Terms of Reference for the Health and Safety Committee as approved by the November meeting of District Council.

14.1 Appendix ‘A-7’ to this procedure is the Terms of Reference for the Political Action Committee as approved by the November meeting of District Council.

15.1 Appendix ‘A-8’ to this procedure is the Terms of Reference for the Human Rights Committee as approved by the November meeting of District Council.

16.1 Appendix ‘A-9’ to this procedure is the Terms of Reference for the Staff Allocation Advisory Committee as approved by the November meeting of District Council.

17.1 A Budget line shall be created for Training and Professional Development of Time‑release staff.

17.2 Access to this budget line shall be on approval of the Unit Executive for Professional Development and/or training as deemed relevant to the position held.

17.3 There will be an equitable disbursement of monies for this purpose.

18.1    When a candidate hands in their nomination form, they will be given a package of material including:

1. A detailed list of the only acceptable forms of advertising.
• One letter to each Branch President
• Two copies of paper material be distributed to each location, as well as one electronic flyer to be posted on the OSSTF District 19 Teacher Bargaining Unit website
• One poster per workplace (workplaces with multiple sites will be accommodated.)
2. An invitation to attend ‘bear pit’ sessions, which will be open to all District 19‑Peel members.  This session to take place after the delivery of speeches by candidates to the Unit Executive at the Annual General Meeting.
3. A copy of the campaign rules that include:
• No negative advertising
• Candidates are not to visit schools except as part of their normal District 19‑Peel duties
• The candidate will be responsible for the integrity of their campaign team
• There will be no handouts at the AGM
• Candidates may have one poster, and one other person beside themselves, in the foyer on the day of the Annual General Meeting.
4. Candidates will not have access to or make use of any other information that may be available at District 19‑Peel Office (e.g. staff lists, home addresses or any other database.)

18.2 All queries regarding a breach of these protocols will be referred to the Chair of the Election committee and may result in the candidate being asked to withdraw.

18.3 All candidates will be expected to attend the ‘Bear Pit’ session(s).

18.4 The order of speeches at the Annual General Meeting shall be

• President
• Vice President
• Chief Negotiator
• Provincial Councillor
• Executive Officers (2)
• Committee Chairs (6)
  • Communications
  • Educational Services
  • Excellence in Education
  • Health and Safety
  • Human Rights
  • Political Action

18.5 To be elected to any position on the Unit Executive, including those for which more than one Officer is to be elected, the successful candidate(s) must receive a majority of the unspoiled ballots cast in order to be declared elected.  For the purpose of this section, a majority shall be understood to mean the most votes cast for that position.

18.6 When voting to elect an Officer to a position for which there is to be only one elected, a completed ballot shall indicate a single clearly marked vote for a duly nominated candidate in order to be deemed a valid ballot.  A ‘no vote’ or any additional markings that could be construed as a second vote, or any other markings which are sufficient to create a degree of ambiguity as to the voting member’s intention, in the view of the Elections Committee, shall be a sufficient basis for the ballot to be ruled by the Elections Committee as spoiled.

18.7 When voting to elect two (2) executive members to the positions of Executive Officers, a completed ballot shall indicate clearly marked votes for duly nominated candidates up to the number of candidates to be elected, in order to be deemed a valid ballot.  The same criteria as set out in Procedure 18.6 shall constitute the basis for the Elections Committee declaring a ballot spoiled. 

18.8 When voting to elect the Chairs of the various Teacher Bargaining Unit committees, a single ballot containing all of the nominees for the various Chairs of committees shall be printed. All positions for which there is only one candidate shall be declared elected at this time.  An election for the position of Chair shall take place for any position for which there are two or more candidates. 

18.9 In the event of a tie, a run-off vote shall be held within five (5) school days for those offices in question in accordance with 18.6.

18.10 In-School Voting

1. Ballot Eligibility
   1. In the event that the total number of ballots cast at a poll does not match the total number of signatures on its eligible voters’ list, action will only be taken if the ballots in question are declared to be illegal.
   2. Only those ballots that lack the signatures of the authorized polling officers or which exceed the total number of eligible voters at a poll will be declared illegal.
   3. Any ballots that are identified as illegal will not be counted.
   4. In the event that the illegal ballots cannot be distinguished from the legitimate ballots and are of a number greater than the vote differential between the successful candidate and the nearest unsuccessful candidate, the entire ballot for the office in question will be declared void.
   5. In the event that a ballot is declared void, a second ballot will be held within five (5) school days for those officers in question in accordance with 18.6.